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Sensitive Business and Individual Tax Account Information Stored on Microfilm Cannot Be Located

Report Information

Date Issued
Report Number
2023-IE-R008
Report Type
Inspection / Evaluation
Joint Report
Yes
Participating OIG
Treasury Inspector General for Tax Administration
Agency Wide
Yes (agency-wide)
Questioned Costs
$0
Funds for Better Use
$0
View Report

Recommendations

The Commissioner, Wage and Investment Division, should develop a process to periodically review requests that could not be fulfilled to identify actions that can be taken to address issues documented.

The Commissioner, Wage and Investment Division, should take immediate action to properly secure microfilm cartridges stored at its Files Building located at the Ogden Tax Processing Center to limit employee access.

On January 23, 2023, we notified the Director, Submission Processing, Wage and Investment Division, that microfilm cartridges were still being stored at the NDC in Bloomington four years after being received from the contractor. We recommended that the IRS take action to obtain a new contract to re-box the microfilm cartridges being stored at the NDC and have them shipped to the Federal Records Center.

The Commissioner, Wage and Investment Division, should ensure microfilm backup cartridges being stored at the IRS’s NDC in Bloomington, Illinois, are shipped to the Federal Records Center for retention as required.

The Commissioner, Wage and Investment Division, should ensure compliance with requirements to timely send microfilm backup cartridges to the Federal Records Center for retention as required.