Access to Facilities and Sensitive Taxpayer Information Was Not Always Revoked for Separated Employees

The Chief, FMSS, and the Human Capital Officer should work together to ensure that the FMSS office has a list of monthly pending retirements in order to ensure that building access is terminated timely.

The Chief, FMSS, and the Human Capital Officer should work together to develop a process to notify the supervisors of managers who input late separation PARs that encourages supervisors to remind managers of their responsibilities for inputting separation PARs timely.

The Chief, FMSS, and the Human Capital Officer should work together to develop procedures to notify supervisors of managers who do not recover security items from separating employees, and include guidance to remind managers of their responsibilities for securing security items from separating employees.

The Chief, FMSS, and the Human Capital Officer should work together to update the Internal Revenue Manual to clarify that managers are responsible for filing a SAMC report when they are unable to recover security items from separating employees.

The Chief, FMSS, and the Human Capital Officer should work together to work with IRS Chief Counsel and other organizations, as appropriate, to review and explore the various options available to address employees' Smart ID cards that would otherwise be unrecovered.