Former Contractor Employees Retained Access to IRS Facilities, Systems, and Equipment

The IRS Human Capital Officer should require the ongoing periodic review of contractor employees’ status in HRConnect to identify instances where contractor employees (designated as active) are not assigned to an ongoing contract and therefore, should have been separated from the IRS. This should also include notifying the assigned COR and providing a deadline to update the contractor employees’ status information, if inaccurate, or separate the contractor employee. Separation of the contractor employee should include deleting system access as well as retrieving ID media and Government-furnished equipment, as applicable.

The IRS Human Capital Officer should require the ongoing periodic quality review of contractor employee separation actions performed by the CORs to ensure that they 1) timely prepare and submit Form 14604, 2) complete all steps specified on the Form, and 3) document all required separation steps in the SCC record.